Spelling it out

Acrobat includes a spell check feature that you can use to catch typos you make in the comments that you add to a PDF document. You can use this feature to catch and eliminate all those embarrassing spelling errors before you send your comments out to someone else on the review team. To spell-check the text in all comments in the document (along with all text in any form fields you’ve added), go to the first page of the document, choose Edit>Check Spelling>In Comments and Form Fields, or press F7 to open the Check Spelling dialog box, and then click the Start button.
Acrobat will then flag the first unknown word it encounters in either the form fields or the comments in the document, and you can then take one of the following steps:

• To replace the flagged word with one of the suggested corrections listed in the Suggestions list box, click the correction and then click the Change button.
• To replace the flagged term with the selected correction in all instances in the other form fields and comments in the document, click the Change All button.
• To ignore the flagged word, click the Ignore button.
• To ignore the flagged word in all the other form fields and comments in the document, click the Ignore All button.
• To add the word to the dictionary, click the Add button.

When Acrobat finishes checking the spelling in the last form field or comment on the last page of the document, it automatically returns to the first page and displays the message Spell Check Complete in the Check Spelling dialog box. You can then click the Done button to close the Check Spelling dialog box. If you want to have Acrobat spell-check a passage in the document text, use the Highlight tool to highlight the text to be spell-checked, which is then automatically added to a hidden comment box. Run the spell check feature and use it to correct all the misspellings in the text’s comment box.

You can then use the corrected text stored in the comment box when making the corrections during the final editing phase. Note that in order for the process described previously to work in Acrobat 6, you need to make sure that the Copy Selected Text into Highlight, Cross-Out, and Underline Comment Pop-ups check box is selected in the Commenting section of the Preferences dialog box. To check if this feature is selected, choose Edit➪Preferences or press Ctrl+K (Ô+K on Mac) and click Commenting in the list box on the left side of the Preferences dialog box.