The keys to creating a successful PDF document collection are organizing the files and preparing them for indexing. To organize the files, you copy or move them all into a single folder. (You can organize files into subfolders within this folder, if necessary.) Before copying or moving the files into the collection folder, make sure that you’re using only final versions of the PDF documents, which contain all necessary bookmarks, links, and form fields, and for which you’ve completed editorial review and made the final touch-up edits as well. In preparing the files for indexing, you should make sure that you’ve added the title, subject, author, and keywords metadata for each PDF document, and in the case of documents that require a user password to open, you must remove the password, because Acrobat 6 cannot catalog PDF files that are password-protected.
2 comments:
PDF documents in a collection need not even be co-located, it allows users to group PDFs arbitrarily, arranged by project, type of content, client, etc. if the desired PDF documents were stored in various places locally and on a network, they could be added to a collection without the need to move files around. Thanks a lot!
Is there a way to store catalogued pdfs in Sharepoint and link to the pdx so that people could search the entire collection? It doesn't seem to like being in a SharePoint folder.
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