The third option for creating a PDF file with PDFMaker enables you to create a PDF from an Office document and use the resulting PDF file to initiate a review cycle by sending it out to reviewers. To do so, follow these steps:
- Choose Adobe PDF➪Convert to Adobe PDF and Send for Review in the Office application or click the Convert to Adobe PDF and Send for Review button on the PDFMaker 6.0 toolbar. If you haven’t saved your document, an Acrobat PDFMaker alert dialog box prompts you to do so. Click Yes. The Save Adobe PDF File As dialog box appears.
- Edit the filename of the converted PDF file in the Name text box and select the folder in which to save it on your hard drive. If you don’t edit the filename, PDFMaker gives the new PDF file the same name as its Office counterpart but with the .pdf filename extension. Note that by default, filename extensions aren’t displayed in Windows XP.
- Click the Save button to close the Save Adobe PDF File As dialog box and start the conversion process. When the PDFMaker finishes distilling your Office document, it opens the Send by E-mail for Review dialog box. Note that if you haven’t entered a return e-mail address in Acrobat Preferences, you will be prompted to enter one prior to seeing the dialog box.
- Enter e-mail addresses of those you wish to send the PDF file to for review, a subject, and message in the appropriate text boxes. The standard e-mail address text boxes (To, Cc, and Bcc) are provided. The Subject and Message to Reviewers text boxes have default entries that you can use or edit.
- Click the Send button to close the Send by E-mail for Review dialog box. An alert from your e-mail client program appears, asking you to verify that you want to send an e-mail with the attached PDF file.
- Click the Send button (again) to send out the attached PDF file for review. The Send for Review dialog box, also appears in Acrobat 6 when you choose File➪Send by E-mail for Review. For a complete rundown on commenting and reviewing features in Acrobat 6 as well as the Acrobat Comments menu that appears in Microsoft Word.
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Hi,
The PDF file format is commonly used to share Word documents among readers who might not have word installed on their computers. The format preserves documents lay out and prevents editing in word. Although the word does not provide a direct way to save documents in this format, many third-party software products provide the capability to save word documents as PDF files and to convert PDF files into the Word file format. Thanks...
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