Generating a TOC in Pagemaker

You can create a table of contents from those heading styles that are marked for inclusion in your PageMaker publication. The TOC can reside in the same document as your eBook body or in a separate publication for use with PageMaker’s Book utility. I cover both methods in the following steps for creating a table of contents with hyperlink tags that can be exported to Acrobat.
To create a table of contents in the same publication as your eBook body, follow these steps:

1. In PageMaker, select the first page in your publication and choose Utilities➪Create TOC. The Table of Contents dialog box.
2. Type a new title or accept the default “Table of Contents” title in the text box provided and select one of the radio buttons in the Format area to specify the appearance and position of page numbers in the TOC. You can also specify a special character to appear between the entry and the page number (a tab space is the default) here.
3. Click OK to generate your table of contents story. A story in PageMaker terms is an independent text object with unique formatting that can be positioned anywhere in a page layout. The mouse pointer changes to the story flow cursor. Now you need to create empty pages in which to flow your TOC story.
4. Choose Layout➪Insert Pages and enter the desired number of empty pages you want inserted, select Before the Current Page from the drop-down list, and click the Insert button.
5. Go to the first of your newly inserted pages and click to flow your TOC story onto the empty pages from there.

To create a table of contents in a separate publication from your eBook body, follow these steps:

1. Create a new document from your eBook template containing the desired number of pages for your TOC and then save and name the publication.
2. Choose Utilities➪Book. The Book Publication List dialog box opens, This dialog box is used to specify the order of the publications you want to include in your book. Your current TOC document appears in the Book List on the right side of the dialog box.
3. In the list on the left, locate the documents you want to include and add them to the Book List by clicking the Insert button located between the two lists. Click OK to save your changes. You can remove files and change the order of files in the list using the appropriate buttons.
4. Choose Utilities➪Create TOC. The Table of Contents dialog box opens.
5. Type a new title or accept the default “Table of Contents” title in the text box provided and select one of the radio buttons in the Format area to specify the appearance and position of page numbers in the TOC. You can also specify a special character to appear between the entry and the page number (a tab space is the default) here. Note that when you’re creating a TOC from a document listed in a book publication, the Include Book Publications check box is automatically selected.
6. 6. Click OK to generate your table of contents story; then go to the first page of your TOC publication and flow your TOC story from there.

Your brand-new table of contents contains tagged hyperlink entries that will produce accurate bookmarks and page references in your eBook when converted to PDF and viewed in Acrobat. You can check your links in PageMaker by selecting the Hand tool on the floating toolbox. PageMaker inserts a text marker in front of every entry in the placed table of contents story in order to create hyperlink tags that will function when exported to tagged PDF. These text markers are visible only in story editor, (PageMaker’s text editing window) and if they are removed, the links will not operate. For this reason, if you are editing a TOC entry, be very careful not to press the Delete key when the insertion point is directly in front of a TOC entry or page-number reference, because this will remove the text marker from the publication. Your only recourse in such an event is to either close and reopen the document without saving (if you haven’t saved the changes already) or regenerate the TOC.
You can make text edits to your TOC entries (heeding the warning in the preceding paragraph), but if you decide to add any new entries in either the TOC or the body of your eBook, you will have to regenerate a new TOC to create links for those entries that will export to tagged PDF.