Participating in an e-mail-based review

The following list gives you some pointers on making a review cycle run smoothly, whether you’re the initiator or a participant in an e-mail-based review:

• When you open the FDF attachment in an e-mail-based review, a Document Status message informs you that the document has been sent for review. You must be using either Acrobat 6 Professional or Standard versions to participate.
• When you’re finished annotating a PDF file, save the file with your changes in a convenient place on your hard drive so that you can review the document without having to open the original e-mail attachment.

This also provides a copy of the reviewed PDF in case you want to share the reviewed PDF file by e-mailing it to others (you’re not allowed to enter additional e-mail addresses when you choose File➪Send Comments to Review Initiator).

• If you want to send additional comments to the review initiator, open your saved version of the reviewed PDF file, edit or make additional comments, and choose File➪Send Comments to Review Initiator again. The initiator will receive your revised PDF. (Note that any comments you deleted in the revised document will still appear in the initiator’s version.) Initiators can use comment filtering and deletion features to keep things legible.
  
• When you receive a participant’s copy of the reviewed PDF file and open the FDF attachment, your original PDF document opens. If the original can’t be found, you are prompted to browse for it.
  
• If you want to make changes to the original PDF document, save those changes under a different file name in order to preserve the original; otherwise, participant annotations may appear in the wrong places in the edited document.
• Use the Review Tracker to manage the annotations you collect in a review cycle, whether it is an e-mail-based review or a browser-based review.