Using the settings tab of Adobe PDFMaker

The Settings tab of the Adobe PDFMaker dialog box enables you to change the Adobe PDF settings (now called conversion settings in PDFMaker). As when using Acrobat Distiller to create your PDFs, the default preset job option is Standard when you first open the Adobe PDFMaker dialog box. You can use the Conversion Settings drop-down list to select one of the other preset Adobe PDF Settings (PDFX1a, PDFX3, Press Quality, Smallest File Size, or Standard) or to select any of the custom Adobe PDF Settings that you create. In addition to being able to select different settings in the Conversion Settings drop-down list, you have a number of check boxes in the PDFMaker Settings and Application Settings areas on the Settings tab. The following gives a rundown on the options that appear whether you’re using Microsoft Word, Excel, or PowerPoint:

• PDFMaker Settings: Select the View Adobe PDF Result check box to immediately view your converted PDF in Acrobat after distilling. Select the Prompt for Adobe PDF File Name check box to have the Save Adobe PDF File As dialog box open prior to converting your Word document. To convert the document-specific information (such as the Title, Subject, Author, and Keywords information found on the Summary tab of the document’s Properties dialog box) to metadata in the new PDF file that can be indexed and searched (see Chapter 13 for information on searching), select the Convert Document Information check box. Note that the PDFMaker Settings area also includes an Advanced Settings button. Clicking this button opens the Adobe PDF Settings dialog box in Acrobat 6 where you create customized Adobe Distiller conversion settings.
  
• Application Settings: Select the Attach Source File to Adobe PDF check box if you want to attach the Office source file as a comment in your converted PDF document. Select the Add Links to Adobe PDF check box to convert the hyperlinks in your Word document to Adobe PDF links. Select the Add Bookmarks to Adobe PDF check box to convert the headings and paragraph styles in a Word document to bookmarks in a PDF document. The Enable Accessibility and Reflow with Tagged PDF check box lets you create tagged PDF documents from the Word document structure. To customize one of the preset Adobe PDF Settings and thereby create a new custom job option, select the preset that uses settings closest to the ones you want in the custom job option in the Conversion Settings drop-down list and then click the Advanced Settings button to open the Adobe PDF Settings dialog box for the selected preset.

The Adobe PDF Settings dialog box that PDFMaker opens in your Microsoft Office program contain the same tabs (General, Images, Fonts, Color, and PDF/X) with the same options as the Adobe PDF Settings dialog box that the Acrobat Distiller opens when you select its Settings➪Edit Adobe PDF Settings menu command. As is true in the Acrobat Distiller, the particular values and settings that are selected on the individual tabs of the Adobe PDF Settings dialog box depend upon which preset you select when you open the dialog box with the PDFMaker’s Advanced Settings button (refer to Chapter 4 for detailed information on how to modify these settings). After customizing the settings on the tabs of the Adobe PDF Settings dialog box, you save these settings by clicking the Save As button and then naming the custom Conversion Settings. As with the Acrobat Distiller, any custom Conversion Settings you save are automatically added to the PDFMaker’s Conversion Settings drop-down list as soon as you close the Adobe PDF Settings dialog box.